Friday, June 18, 2010

MailTips Exchange 2010

Understanding MailTips

Automatic replies:
When you know that someone is on vacation before you send them a message, you won't waste your time writing it, and they won't have to read as many messages when they get back.

Large Recipient List:
When sending an e-mail to a large number of recipients {DL}, a MailTip will warn you of the amount of users you are about to send the e-mail to. This will probably make you think twice before sending an e-mail to 438 people asking if they know how to get to the closest GAP store!

BCC reply-to-all protection:
It will warn you when you are about to reply-to-all on a message that was BCCed to you. This can often prevent some rather embarrassing situations. After all, BCCed recipients are normally meant to stay invisible to the rest of the recipients.

External recipients:
This MailTip lets you know whether the recipient's mailbox has enough capacity to receive your message. That is, somebody whose email address is outside your organization.

Full mailbox:
This MailTip lets you know whether the recipient's mailbox has enough capacity to receive your message.

Oversized messages:
A warning will be displayed if the message you are composing exceeds size limits set by your Administrator.

Moderated group:
Moderated groups is another feature in Exchange 2010 that allows Administrators to control mail flow to specific distribution groups or mailboxes. This MailTip will inform you that you are sending to a moderated group or mailbox, meaning your e-mail will not be delivered until someone approves it.

Restricted recipient:
If you don't have permission to send to a mailbox or distribution list, MailTips will tell you right up front.

Invalid recipient:
This MailTip informs you whether the mailbox to which you are about to send an e-mail still exists. In Exchange 2007 and earlier, if you send an e-mail to someone whose mailbox has been disabled or deleted, you'd get a non-delivery report. This MailTip helps prevent that, for example it is particularly useful when trying to send an e-mail to someone who left the company.

Custom MailTip:
Administrators and group owners can set custom MailTips.

Configuring MailTips:
Run below CMDlets on Exchange Management Shell to gather ORG settings.
Get-OrganizationConfig | fl *mailtips*

Enable or Disable MailTips.
Below the Cmdlet
Set-OrganizationConfig -MailTipsAllTipsEnabled $true

Configure the large audience size for MailTips.
Set-OrganizationConfig -MailTipsLargeAudienceThreshold 15

Enable or disable the External Recipients MailTips
Set-OrganizationConfig –MailTipsExternalRecipientsTipsEnabled $True


Enable or disable MailTips that rely on mailbox data
Set-OrganizationConfig -MailTipsMailboxSourcedTipsEnabled $true

Configure Group Metrics
Set-MailboxServer EX10-MB01 -GroupMetricsGenerationEnabled $true

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