Thursday, August 15, 2013

MailTips

This very interesting feature called MailTips. The idea behind MailTips is to give users information about the status of their recipients before they even start to compose the e-mail. It is intended to help prevent scenarios whereby you would send an e-mail to a colleague in another office, only to receive an out-of-office auto reply shortly afterwards saying that he or she is away on holiday for a few weeks. If you knew this information from the start you could have directed the e-mail to someone else instead, or waited till that person returned from holiday.

MailTips are implemented as a Web service in Exchange 2010. When a sender is composing a message, the client software makes an Exchange Web service call to the server running Exchange 2010 with the Client Access server role installed to get the list of MailTips. The Exchange 2010 server responds with the list of MailTips that apply to that message, and the client software displays the MailTips to the sender.

Automatic replies:
When you know that someone is on vacation before you send them a message, you won't waste your time writing it, and they won't have to read as many messages when they get back.
Large Recipient List:
When sending an e-mail to a large number of recipients {DL}, a MailTip will warn you of the amount of users you are about to send the e-mail to. This will probably make you think twice before sending an e-mail to 438 people asking if they know how to get to the closest GAP store!
BCC reply-to-all protection:
It will warn you when you are about to reply-to-all on a message that was BCCed to you. This can often prevent some rather embarrassing situations. After all, BCCed recipients are normally meant to stay invisible to the rest of the recipients.
External recipients
This MailTip lets you know whether the recipient's mailbox has enough capacity to receive your message. That is, somebody whose email address is outside your organization.
Full mailbox
This MailTip lets you know whether the recipient's mailbox has enough capacity to receive your message.
Oversized messages
A warning will be displayed if the message you are composing exceeds size limits set by your Administrator.


Moderated group: Moderated groups is another feature in Exchange 2010 that allows Administrators to control mail flow to specific distribution groups or mailboxes. This MailTip will inform you that you are sending to a moderated group or mailbox, meaning your e-mail will not be delivered until someone approves it.

Restricted recipient: If you don't have permission to send to a mailbox or distribution list, MailTips will tell you right up front.

Invalid recipient: This MailTip informs you whether the mailbox to which you are about to send an e-mail still exists. In Exchange 2007 and earlier, if you send an e-mail to someone whose mailbox has been disabled or deleted, you'd get a non-delivery report. This MailTip helps prevent that, for example it is particularly useful when trying to send an e-mail to someone who left the company.

Custom MailTip: Administrators and group owners can set custom MailTips.

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